Payments Cancellation Terms & Conditions
Applications for Sponsor and/or Exhibition must be made in writing with the booking form.
IMPORTANT DEADLINES
- November 1, 2024 – Exhibit Service Manual Available Online
- January 1, 2025 – Exhibit Space Application Deadline
- January 31, 2025 – Last Day to Receive Full Refund for Exhibit Space Cancellations
- February 28, 2025 – Last Day to Receive 50% Refund of Fees Paid
- March 1, 2025 – No Refund of Exhibit Space Cost
- June 7, 2025 – Exhibit Booths Must Be In Place By 12:00
- June 8, 2025 – Congress Opens + Opening Reception
- June 11, 2025 – Congress Closes
SPONSORS
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.
EXHIBITORS
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
Terms and Conditions (TERMS AND CONDITIONS.pdf) of Sponsor will be included in the contract as well.
INSERT AND DISPLAY MATERIALS
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.
PAYMENT TERMS & METHODS
60% upon receipt of the Sponsorship agreement and first invoice
40% by 8 January, 2025
All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
Option 1: Payment by Bank Transfer (EUR).
Please make drafts payable to:
Kenes International Organizers of Conferences Ltd – ISAKOS 2025
All bank charges are the responsibility of the payer.
Option 2: Payment by credit card (EUR).
A surcharge will be applied when paying by credit card.
CANCELLATION / MODIFICATION POLICY
Cancellation or modification of support items must be made in writing to the Industry Liaison and Sales Department:
Victoria Eskenazi at veskenazi@kenes.com
The organizers shall retain:
- January 31, 2025 Last Day to Receive Full Refund for Exhibit Space Cancellations
- February 28, 2025 Last Day to Receive 50% Refund of Fees Paid
- March 1, 2025 No Refund of Exhibit Space Cost
VAT INFORMATION
All prices are exclusive of VAT and are subject to VAT, which will be added to the invoice.
